The community at The University of Tampa strives to support the development of each student as a productive and responsible citizen who embraces the values of honesty, good citizenship, trust, respect and responsibility. The Office of Residence Life is committed to fostering an inclusive residential community and dynamic learning experiences that promote student development and academic success.
Residential students are expected to abide by all rules and regulations established by the University. Residential students who fail to abide by the Campus Living Policies and Housing Agreement may be subject to disciplinary action through the Office of Student Conduct. If a student exhibits inappropriate behavior according to University standards or constitutes a detriment to orderly community living, the associate dean of students or designee may within their sole discretion change the room assignment or cancel this agreement immediately without refund. A student whose contract is cancelled or suspended or who is expelled from the University for disciplinary reasons will forfeit the semester’s room charges.
Only full-time students may reside in campus housing. Any student registering or dropping below full-time status must request approval to remain in the residence halls from the Office of Residence Life and may be subject to contract cancellation and removal from the residence hall. If you have any questions regarding the Campus Living Policies, please contact the Office of Residence Life at firstname.lastname@example.org or (813) 253-6239.
In accordance with applicable federal, state and local laws, The University of Tampa will make every effort to provide reasonable housing accommodations for students who have a qualifying disability. Any student needing accommodations related to University housing or meal plan options should contact the associate director of Academic Excellence Programs, Student Disability Services, to request appropriate accommodations and provide supporting documentation. Student Disability Services and Residence Life work collaboratively in order to provide appropriate housing accommodations for eligible students living on campus.
Academic Excellence Programs
Office of Student Disability Services
North Walker Hall Room 108
APPLICATION PROCEDURES (NEW STUDENTS)
The $200 housing application fee is required along with the $300 Admissions deposit to gain access to the housing application. A few days after making the housing deposit, students will receive their Spartan Domain information needed to access the housing application in Residence by Symplicity. Residence hall space is limited. Housing application, roommate request and special medical needs documentation are due by May 1 for the fall semester and Oct. 1 for the spring semester. After the student receives a room key, the application fee will be held as a damage deposit, and the $200 balance must be maintained until the student leaves University housing permanently.
Each student signs a housing agreement for the entire academic year (fall and spring semesters). The housing agreement contains essential information including terms, conditions, responsibilities, conditions for release from the agreement and University regulations. Since the housing agreement is a legal and binding document, all students, parents and guardians are encouraged to read the document carefully before signing it.
CANCELLATION BEFORE OCCUPANCY (CONTINUING STUDENTS)
A continuing student who notifies us by June 1 in writing shall be released from this agreement. A continuing student may not be released from this agreement after June 1 to move off campus. Continuing students who are not registered as full-time students by June 1 will be removed from their housing assignments and placed on wait lists once they re-register.
CANCELLATION AFTER OCCUPANCY
The housing agreement terminates 24 hours after the student’s last class/exam or at the end of the spring semester of that academic year (whichever is first), or upon withdrawal from the University. The student shall be granted release from the housing agreement within the sole discretion of the University during the academic year if: (a) student graduates from the University, (b) student withdraws from the University or (c) student receives academic suspension.
A student officially released from the housing agreement in writing for one of the aforementioned reasons will be refunded pro-rated weekly housing and meal plan charges calculated from the week following notification. A student desiring to be released from the housing agreement once the academic year has begun for any reason other than the aforementioned must initiate an appeal to the Office of Residence Life.
Any student who leaves the residence halls during the contract period without official, written release from the director of Residence Life will continue to be billed for the charges during the contract period. If a student exhibits inappropriate behavior according to University standards or constitutes a detriment to orderly community living, the associate dean of students or designee may within their sole discretion change the room assignment or cancel the housing agreement immediately without refund. A student whose housing agreement is cancelled or suspended or who is expelled from the University for disciplinary reasons will forfeit the semester’s room charges.
Any student registering or dropping below full-time status must request approval to remain in the residence halls from the Office of Residence Life and may be subject to contract cancellation and removal from the residence hall. Any student who withdraws from the University must cease use of the University’s dining facilities and vacate the assigned residential room within 24 hours or be held liable for room and/or board charges beyond the last date of attendance and be subject to removal.
CARE OF ROOM AND FACILITIES
- Posters, pictures and other decorative objects (with the exception of dart boards) may be attached to interior surfaces of rooms with the understanding that students will be financially responsible for resulting damages. Permanent and semi-permanent (ex. paint, wallpaper, etc.) alterations to walls, furniture and other surfaces are prohibited.
- Furniture and equipment in residence halls are inventoried and may not be relocated from a designated area, temporarily or permanently, without prior authorization from a Residence Life staff member.
- Students are not allowed access to other students' rooms without their explicit permission.
- No one may use personal property belonging to a student without the owner's explicit permission.
- Students are not allowed to tamper with window mechanisms, open windows, remove window policy clings or remove screens.
- Throwing, bouncing or kicking of any object in or from a window ledge, roof, stairwell, balcony, hallway or any other common area is prohibited.
- Students are prohibited from residence hall roofs and ledges.
- Apartment, suite and room trash must be disposed of in the appropriate designated receptacles.
- Residence hall exit doors are to be locked at all times. No student or guest is permitted to prop open any building or floor door.
- Residence hall keys are not to be duplicated or loaned. Students are prohibited from placing their own locks on individual doors.
- Anything in or on windows that can be seen from outside the building is not permitted in residence hall windows/sills.
- Any objects stacked or otherwise fashioned to serve as barriers or borders within a bedroom or common room are not permitted.
When moving in or when changing rooms, a student must have on file a housing agreement, a room condition inventory (RCI) with emergency contact information and room keys. Students may not swap rooms, except during designated room change and consolidation periods, without written permission from the Office of Residence Life.
When moving out of a residence hall or when changing rooms, a student has two options for checking out.
The first option is to use the express checkout system. An express checkout envelope is available from the resident assistant, at the hall front desk or in the Office of Residence Life. By using this method, students do not walk through the residence hall assignment with the resident assistant. The resident assistant will complete the Room Condition Inventory after the student vacates the assignment. Students who complete an express checkout waive their right to appeal any damage charges.
The second option is to make an appointment with the resident assistant at least 24 hours in advance for check out to be documented on the online Room Condition Inventory form. The student will walk through the residence hall assignment with the resident assistant. The resident assistant will complete the Room Condition Inventory form. The student will have the right to appeal any damage charges to the professional staff member assigned to the building. Details on the appeal process will be provided at the conclusion of each semester.
Students will be required to return their keys to the Office of Residence Life before they leave campus. A charge will be levied for lost or stolen keys. Lock changes cost $100 plus $15 per replacement key. Rooms are to be kept clean and orderly at all times and must be clean upon departure.
Students are responsible for information sent through University email and University mailbox and should check all forms of communication on a daily basis. The Office of Residence Life will communicate with students via a student’s University email account. All students are required to set up and utilize their University email account.
CONDITIONS OF OCCUPANCY
Appropriate conduct, as outlined by any and all University policies and procedures applicable to the student’s status at the University, including the Student Handbook and Student Code of Conduct, and the policies contained or referenced herein, is expected of all individuals living in University residence halls, especially when it pertains to another's legitimate use of a residential area for sleep, study or privacy. These standards of conduct also pertain to any guests of students, and students are responsible for the actions and behavior of their guests, including any damage caused to University property. Behavior that infringes on the rights of other students is prohibited and may result in relocation and/or disciplinary action. Students must respond to all official University directives or requests. Students are advised to acquaint themselves with the Student Handbook and Student Code of Conduct. Students may be held responsible through the Student Code of Conduct for failure to adhere to the campus living policies.
All individuals entering residential facilities must provide proper identification. All individuals must enter and exit the residence halls through designated entry doorways. Entry or exit through windows, loading docks, exit-only doors or unauthorized areas is prohibited.
Students are responsible for restitution of any damage to personal property, facilities or grounds owned by the University. Students are billed for damages to their rooms or its contents and for lock changes because of lost or stolen keys. They will be billed for cleaning if the room is left in an unacceptable condition. Damages occurring in the common areas of the residence halls are charged to the individual or group responsible when it can be determined. When this is not possible, all students of the hall or floor will become collectively responsible for the costs involved. Common damage bills are assessed to student accounts at the end of each semester. If you wish to anonymously report individual and common damages, please email us at email@example.com.
For a detailed list of possible charges, please see the damage fees web page.
A refund of the $200 damage deposit may be requested after a student permanently leaves University housing or does not return to the University for the following semester, and it has been determined that no balance remains on the student's account. This deposit will be refunded automatically upon graduation, provided there are no charges pending on the student’s University account. This generally takes four to six weeks after the end of the semester. To request a refund, the student must complete and sign a refund request form. This form may be obtained from the Bursar’s Office or the Office of Residence Life.
Fire drills are conducted periodically to familiarize students with emergency evacuation procedures. Residence hall staff members will knock on doors while exiting the building to notify students of the alarm. Any student requiring special assistance or any accommodation during fire alarms or emergencies is requested to notify their residence hall staff at the beginning of the academic year or as soon as the student becomes aware of the need for assistance.
In addition to fire safety violations outlined in the Student Code of Conduct, students are required to adhere to the policies below:
- All students are required to evacuate the residence hall immediately when the fire alarm is activated. University staff members may enter rooms during fire drills to ensure cooperation. Failure to evacuate may result in a fine and termination of the housing contract.
- Students may not tamper with fire safety equipment including but not limited to smoke detectors, fire extinguishers, sprinkler heads and fire pull stations. Tampering with fire safety equipment may result in a fine, termination of the housing contract and discipline pursuant to the Student Code of Conduct.
- Students may not tamper with the elevator or elevator equipment. Students cannot ride on the top of any elevator at any time. Passengers must maintain orderly conduct.
- No items inside a student room, suite, apartment or common space shall obstruct the doorway or impede entering or exiting the room. A clear view from the doorway into the room, suite, apartment or common space is required. No items are permitted to block clear view into or out of a room, suite, apartment or common space.
- No items may be hung, adhered or affixed to any fire equipment or ceiling, including sprinkler systems.
All residents of University housing are required to participate in the University's meal plan. The 7-meal plan per week option is only available to students living in an apartment with a kitchen.
GUESTS AND VISITORS
Students may have overnight guests or visitors with prior authorization from their roommate(s). Guests are defined as any persons who are not affiliated with The University of Tampa. Visitors are defined as any persons who are visiting campus but holds a relationship with The University of Tampa. Guest and visitors are not a right but a privilege granted with the agreement of the roommate(s). Guests and visitors are not allowed in a room unless all occupants of that room are in agreement. All guests and visitors are subject to University regulations and residence hall policies.
Students are responsible for the actions of their guests and visitors. Guests and visitors must be escorted at all times. Guests and visitors may stay a maximum of three days per semester in the residence halls. Students are not permitted to give their Spartan Cards or room keys for a guest or visitor to access the residence hall or room under any circumstances.
If a student feels their roommate(s) is not abiding by this policy, it is the responsibility of that student to notify an Office of Residence Life staff member. During the first week of the academic year, students are adjusting to the University and transitioning to a new living environment. Therefore, the Office of Residence Life discourages students from having overnight guests during orientation and the first week of classes.
Each student will complete and sign a housing agreement. This document is a formalized, legal and binding agreement between the student and the University. By signing the agreement, the student confirms he or she understands and will abide by all terms set forth in the agreement. Housing agreements are effective for one academic year (fall and spring), provided the student has been accepted to the University. Please read the housing agreement carefully for all terms, conditions and responsibilities. The housing agreement is subject to change.
INSURANCE ON PERSONAL BELONGINGS
The University is not liable for damage or loss of personal property, for interruption of utilities, for mechanical failure of its equipment or for damage resulting from electrical problems, including electrical surge. No consideration will be given to a student who suffers loss or discomfort due to the aforementioned.
Students should verify that their personal belongings are covered under their family's homeowner's insurance policy. If this is not the case, students may wish to purchase renter's insurance. For more information on purchasing rental insurance, please visit www.nssi.com. Regardless of coverage, it is recommended to engrave valuable personal items, such as electronic equipment, for identification purposes. Engravers are available at each residence hall desk.
Laundry facilities are located in each residence hall. Each wash cycle costs $1.25. Each dry cycle costs $1.25. The machines work on a credit or debit card system. Laundry machine issues should be reported via the CSC Serviceworks Repair app, which can be downloaded by using one of the following links:
Students are expected to keep their keys with them at all times. If a student is locked out of their room, the student may borrow a loan key from the Vaughn Center information desk. The student will have 24 hours to return the loan key; failure to do so will result in the student account being billed a late fee or lock change. Students are able to sign out a loan key at no cost three times. Thereafter, students are responsible to pay $10 the fourth time a key is checked out, $15 for the fifth and $20 for a sixth. Upon the seventh request, locks will be changed, and the student will be assessed the charge of a lock change. This amount will be billed to the student’s bursar account at the end of the semester.
If a student loses their key, the student must report the loss to the Office of Residence Life or to the information desk at Vaughn Center. There is a charge of $100 to change the lock (safety and security reasons) and $15 for each new key. The total amount will be billed to the student’s account.
Residential students are assigned mailboxes to receive their mail in the University Campus Post Office. Mail will not be received in the front lobbies or at students’ doors within the residence halls including the Barrymore Hotel.
MAINTENANCE AND CUSTODIAL SERVICES
The University employs custodial workers to clean bathroom areas, lounges, lobbies, hallways, laundry rooms, study lounges and TV lounges. Students are responsible for cleaning their rooms. Resident assistants and residence hall desk assistants have vacuum cleaners that may be signed out with a student ID card.
For maintenance concerns, students are encouraged to complete a maintenance request on SpartanWeb. Maintenance issues should be reported before they become emergencies. Maintenance personnel respond to these requests in the order they are received. However, they are unable to predict the exact day and time the repair will be completed. There are limited services on the weekend. Emergency maintenance requests, including those involving safety and security, must be reported immediately to Campus Safety.
High-speed access to the University's campus network is provided to each student residing on campus. This network provides student access to the internet, email, library and other services. The Office of Information Technology (IT) HelpDesk provides assistance to students who have computers and want to connect to the internet from the residence halls: firstname.lastname@example.org.
A noxious odor is any aroma of such intensity that it becomes apparent to others. Any odor can become noxious or offensive when it is too strong. Some examples are perfume, trash, dirty laundry or the smell of cigarette smoke. When a noxious odor can be localized to a particular room, the student(s) and/or guests of that room may be required to meet with a residence hall staff member.
Students may begin occupancy of the residence halls on the date designated for the official opening of the residence halls for new or continuing students. Students must vacate the residence halls 24 hours after their last class/exam or at the end of the spring semester of that academic year (whichever is first), or within 24 hours of withdrawal from the University. The residence halls will remain open during Thanksgiving and spring vacation.
Pets are not allowed in residence halls, except fish contained in aquariums no larger than 10 gallons. Only one 10-gallon container per room is permitted. Fish must be removed from the premises during any semester break. The prohibition on pets includes common areas and lobbies. If a student does not abide by this policy, the student will be asked to remove the pet and sign a pet contract for the first violation. If further violations occur, the student will be referred to the Office of Student Conduct and may be in jeopardy of losing their housing assignment or other discipline. Guests and visitors are not permitted to bring pets into the residential facilities. This policy does not apply to service and emotional support animals. For information about service and emotional support animals, please contact Student Disability Services.
In addition to the items listed elsewhere in these policies, for the safety of the community, there are a number of items that are prohibited from the residence halls. These items include, but are not limited to, the following:
1. Alcohol containers (empty or full) or displays of any kind if the student is not at least 21 years of age;
2. Animals (alive or dead) except approved emotional support animals, service animals, service animals in training and fish kept as pets in a 10-gallon or smaller aquarium;
3. Candles (with or without wicks), candle/wax melt warmers and incense;
4. Halogen lamps, lava lamps and incandescent bulbs. Permitted lamps are those using low heat emitting light bulbs, compact fluorescent lighting (CFL) or light emitting diode (LED) lighting;
5. Combustible materials, including charcoal and lighter fluid, may not be stored or utilized inside residence halls. Barbecuing is permitted only in designated outdoor areas. No barbecue grills may be stored in residence hall rooms, apartments, patios or balconies.
6. No heat-emitting devices for cooking, including but not limited to George Foreman-type grills, hot plates and cooktop burners are allowed in the residence hall rooms. If these items are found, they will be removed and disposed of immediately. However, pop-up toasters (not toaster ovens), blenders, can openers, coffee makers and juicers are permitted. These regulations may vary in Urso Hall, Palm Apartments and Straz Hall, where kitchen areas are available. Students living in these halls should check with their resident assistant for additional details.
7. Devices or other equipment intended for the moving of persons medically issued, including but not limited to Segways and self-balancing scooters, must be approved by Student Disability Services. Approved medical devices or equipment must adhere to a respectable and reasonable speed limit when operated indoors. Skateboards, bicycles and approved medical devices or equipment may be stored in rooms as long as a clear exit emergency path is maintained. Bicycles must be registered with Campus Safety and should be stored in bike racks/storage areas when stored outside. Skateboards and bicycles are not permitted for use indoors.
8. Motorcycles, motor scooters, mopeds and other fuel or electric-powered vehicles are prohibited in residence halls (unless approved as a medical device), and must be parked in accordance with University parking regulations;
9. Extension cords (unless multiple outlet-type with built-in fuses and/or surge protector). Additionally, electrical outlets must not be overloaded;
10. Holiday decorations are permitted if City of Tampa fire codes and the Office of Residence Life guidelines are followed;
11. Live cut trees, cornstalks, leaves and hay;
12. Space heaters;
13. Items obstructing egress/exit paths in rooms or hallways;
14. Lofts are not permitted in residence hall rooms unless issued by the University;
15. Outside antennas/satellite dishes;
16. Overstuffed or inflatable furniture including waterbeds and indoor pools;
17. Signs considered to be University, government or another’s property.
Quiet hours are in effect from 10 p.m.-10 a.m. on weeknights and 1 a.m. -10 a.m. on Friday and Saturday, so that all students may study and sleep. Any student has the right (at any time of day or night) to request that other students reduce their noise level. If the noise level continues to be concerning, the student should contact the resident assistant, who has the authority to request compliance and, if necessary, set disciplinary procedures in motion. Students are encouraged to keep their stereo volume low. As determined by the Office of Residence Life, 24-hour quiet periods are in effect during the examination period of each term and at other times as announced.
REFRIGERATORS AND MICROWAVE OVENS
Refrigerators must be no larger than 6 cubic feet, 36 inches high, 24 inches wide and 26 inches deep, or exceed 1.8 amps and 110 volts, with the exception of Palm, Straz and Urso apartments (which already have full-sized refrigerators). In the interest of fire prevention, electrical outlets must not be overloaded. Microwave ovens are permitted in students' rooms provided they are UL approved and do not exceed 700 watts.
Students living in Urso, Palm, and Straz residence halls are responsible for cleaning their own stoves and refrigerators and are expected to make sure these appliances are clean at check-out time. Students living in Urso, Palm, and Straz residence halls may keep a toaster oven in the kitchen area.
For convenience, the Office of Residence Life has arranged a rental option for a small refrigerator, microwave oven or a combination unit, which includes a microwave, refrigerator and freezer. These units comply with the University's voltage requirements. For more information please visit www.collegefridge.com/tampa.
ROOM CHANGES AND CONSOLIDATIONS
It is the philosophy of the Office of Residence Life that room changes should be utilized only after mediation has not been effective in resolving roommate issues. An important aspect of the collegiate experience is living and learning with different types of people with varying interests. Students working together, with the assistance of their resident assistants, can help solve problems. This experience can benefit everyone involved, and students may be better equipped to work with different types of people.
During the third week of each semester, once all vacancies have been verified, students will have a chance to move or swap rooms during an open room change period. On the first day of this period, students who know where they want to move will be required to obtain signatures from their new roommates. On the following days of the open room change period, signatures will not be required.
Immediately after the room change period, the consolidation process will begin. Students who are living by themselves and/or have a vacancy, maybe required to move in together. Students assigned to the Barrymore Hotel may be consolidated to available rooms on main campus or in the hotel. This will be completed based on occupancy and at the discretion of the University. The University, in its sole discretion, reserves the right to utilize vacant spaces however it deems necessary. Room assignments may be changed or cancelled by the University in the interest of order, health, discipline or maximum utilization of facilities, necessary repairs, disaster or other necessity in the sole discretion of the University. This includes making temporary assignments, cancellations and re-assignments when necessary. Vacant spaces in rooms or apartments that are not filled to capacity must be kept clear so the space is available to a new occupant at any time.
If it is determined by the Office of Residence Life that students are rejecting all potential roommates regardless of compatibility, the students in question may be reassigned to another space.
After the open room change period, if a student would like a room change due to a roommate issue, the students will be required to attempt resolution of their differences through mediation with the assistance of the resident assistant. If a room change is the best option after mediation, students are encouraged to contact the residence life staff for assistance to locate an alternate space. Students who change rooms without permission from the Office of Residence Life may be subject to a $100 fine and asked to return to the original room.
For the first three weeks of each term, no room changes will be granted while vacancies are being confirmed.
ROOM ENTRY/SEARCH AND SEIZURE
Authorized University personnel may enter, inspect and make repairs to the assigned space at reasonable hours. The University shall make every effort to provide privacy to the occupants of the residence halls. It is anticipated that entry into residence hall rooms, except for routine inspection and maintenance, will not be necessary. Privacy depends on the cooperation and willingness of each occupant to respect the rights of others and the rights of the University.
Members of the University staff, including the residence life staff, maintain the right to enter a student’s room if it is feared there is imminent danger to life, safety, health or property, or other necessity in the sole discretion of the University. Such staff members are also authorized to enter the room and conduct a search if it is reasonably believed that a violation of University regulations or policies, or local, state or federal laws, is occurring. The University reserves the right to such other and further rules, regulations or policies as, in its judgment, may be necessary for the safety, care and cleanliness of the premises and for the preservation of good order therein.
Any prohibited items found during room inspections or searches will be impounded by University staff members. Any property may be impounded by University staff members if it is prohibited under the Campus Living Policies, Housing Agreement or the Student Code of Conduct, or it is illegal under the City of Tampa ordinances, state of Florida law or federal law. Impounded items, with the exception of household appliances and pets, will be delivered to Campus Safety immediately upon completion of the search or inspection. Campus Safety will then send a written report of the findings to the Office of Student Conduct.
Resident assistants will complete a health and safety inspection at least once a semester. Students will be notified 12 hours in advance of this inspection. Any items confiscated during room inspections may be disposed of immediately, with the exception of prohibited items, which will be impounded as set forth above.
ROOM RATES, DEPOSITS AND PAYMENTS
Payment in full for room and board is due before the beginning of each academic term. All students must pay and maintain a $200 damage deposit as part of their application fee and admissions deposit.
Damage billing is automatically applied to student accounts; therefore, the damage deposit needs to be maintained at the appropriate level at all times. This deposit is refunded upon request when a student permanently leaves campus housing or automatically upon graduation, provided there are no charges pending on the student's University account.
Room and Board rates are typically updated each April for the following academic year and can be found online at http://www.ut.edu/residencelife/rates/.
Students are encouraged to keep their doors locked whenever they leave the room even for a very short time. It is also a good idea to keep doors locked whenever students are inside the room especially when they retire for the night. Students should report any missing items or alleged theft to Campus Safety and notify a residence life staff member.
SMOKE- AND TOBACCO-FREE
As of Aug. 1, 2016, smoking and the use of tobacco products is prohibited on The University of Tampa's campus and other properties, including residence halls. While students are permitted to store smoking and tobacco products in their residential room assignment, use of all forms of tobacco/nicotine, including cigarettes, chew tobacco, electronic cigarettes, bidis, cigars, cigarillos, shisha and hookah is prohibited. Questions about this smoking policy can be directed to email@example.com or (813) 257-1877.
SOLICITING AND ADVERTISING
No commercial enterprise or door-to-door solicitation may be conducted in University housing. The presence of any promoter, vendor or unauthorized visitor should be promptly reported to a Residence Life staff member.
Public advertising is prohibited in all residence halls.
STORAGE OF BELONGINGS
The University does not have adequate facilities to store personal belongings for students during the summer. Items may not be left in student rooms, since the rooms are used for conference housing over the summer. There are many storage facilities in Tampa that will store student belongings inexpensively. Students and roommates or friends may decide to store belongings together to save money. Due to lack of physical space, no students will be allowed to have a portable unit delivered to campus to load or unload at any time.